2021 December Board Minutes

[Kimlyons]

Attendees
Kim Lyons, Commodore, Social Director
Colin Nevins, Vice Commodore
Jeff Schuldheiss, Executive Rear Commodore
Jay Wilkens, Secretary
Charles Jenison, Treasurer
Ron Oard, Shields Fleet Captain
Rich Coupland, Rhodes Fleet Captain
Tripp Alyn, PHRF Fleet Captain, Protest Chair
Bill Kneller, Rear Commodore Training, Webmaster
Anne Mitchell, Rear Commodore Facilities
Walt Wasowski, Rear Commodore Cruising
Donna DeAscentis, Women’s Race Group
Daryl Schuldheiss, Telltale Coordinator
Joe Gabriel, Telltale Coordinator (incoming)
Karen Lynch, Social Director (incoming)
Pat Tormey, Web Publishing

October, November minutes for review and approval -
October - Motion to approve by Jeff Schuldheiss, second by Colin Nevins. Motion carried
November - Motion to approve by Kim Lyons, second by Colin Nevins. Motion carried

October updates
-2021 Sportsperson of the Year – Pat Tormey
-2021 Volunteer of the Year – Donna DeAscentis
-WAA change Website Publisher, Pat to Web Master Bill Kneller

November updates
-Attendees – Add Rear Commodore Facilities – Kim Lyons
-Rhodes19 awards
Season Winners: Seth Moyer and Scott Viloudaki Champions. Change to Season Champion
-Annual Awards
2021 Sportsperson of the Year – Pat Tormey
2021 Volunteer of the Year – Donna DeAscentis

Reminder: Executive Board members (Commodore, Vice Commodore, Executive Rear Commodore, Secretary, Treasurer) are the only voting members of the board.

2022 Budget requests for review and approval – Kim Lyons
Motion to approve budget by Jeff Schuldheiss, second by Colin Nevins. Motion carried

Requested changes in funding requirements
Cruising – Walt Wasowski
-No budget requests

Facilities – Kim Lyons
-Approved as listed
-Block Island mooring request - $20 annually
-Legal fees- $750

Admin – Kim Lyons
-Approved as listed
-CHNYC Youth Scholarship (TBD)- No further details at this time
-Committee (Donna, Jane, Gardner) to develop requirements
-Funding through WAA sponsorships, coin sales, donations
-Yachting Club of America membership for reciprocity ($500.00)-tabled, much discussion on pros and cons. We will relook at an official membership card. Pat Tormey is going to look at the cardstock. Kim Lyons to give David a call about the digital passport. Kim and Pat will also look at reciprocal agreement between local yacht clubs.
-Purchase of Otter.ai - transcription/voice recognition software for minutes. Testing free software and will buy $100/yr Pro plan if the free software doesn’t meet our needs.
-Other income is from WAA

RC – Kim/Rich Coupland for John Hanus
-Return of One Day Race Management Seminar training - $350.00

Training – Bill Kneller
-Return of winter training - $1000.00
-Set up and materials for West Marine Lines and Splicing course. May have income via course fees.

Rhodes – Rich Coupland
-Update 2021 actual costs to $171.00, income to approximately $500.00
-Update 2022 award expenses to $200.00
-Will discuss purchase of spinnaker poles with Mike Silvia, Marina Manager

Shields – Ron Oard
-Update insurance expenses to total $573.00
-Update income to $450.00

Social – Kim Lyons/Karen Lynch
-Subsidy for annual membership meeting will be limited to $1000.00

Store – Kim Lyons
-Coin inventory doubled by vendor to correct production error.
-Coin cost $2.47. Cost to members $5.00, $10 if shipped.

Wreaths Across America update – Kim Lyons
-30 wreaths sold as of 12/6 = $150.00 income
-12/18 Wreath-laying at RI Veterans Cemetery in Exeter

Annual Awards - Perpetual Trophies – Kim Lyons/Ron Oard
-Ron recommended Sportsman Award change to John B. Bonds Memorial Sportsperson Award- consensus by Exec Board
-Tripp will check on forwarding Sportsperson Awardee to US Sailing for inclusion in their Sportsman Award

2022 Board Meeting Calendar – Kim Lyons
-We will meet 2nd Tuesday each month
Jan - May, Zoom
Jun - Sep, Topside lunch meeting
Oct - Dec, Zoom

Committee, Fleet Captain, Special Asst Updates
Social Committee – Kim Lyons/Karen Lynch
-Welcome to our new Social Director Karen Lynch
-Army Navy Game Dec 11, 2021, 1400, Tickets - Adam and Kat
2022
-Bowling – looking for a volunteer for the February event
-Spring Commissioning - we still have $500 at Newport Playhouse; proposed date 14 May
-Karen, Kim and Jeff will meet to discuss upcoming events

Telltale – Daryl Schuldheiss
-Welcome to our new Telltale Editor Joe Gabriel
-Daryl will complete the Winter Edition and turnover to Joe for Spring Edition

Training – Bill Kneller
- No additional information

Race Committee – John Hanus represented by Rich Coupland
-The 2022 Rhodes 19 calendar
5/18 Practice Race
5/25 - 7/27 Spring Series
7/30 Winslow Cup
8/3 - 10/5 Summer Series
-Will work on NOR and SI in January

Facilities and Property – Kim Lyons/Anne Mitchell
-Welcome to Anne Mitchell as the new Rear Commodore, Facilities
-Legal Update-See transcript
-SRM update – SRM 15/H added to Monarch Marine maintenance contract

Cruising – Walt Wasowski
-Nothing to report

Fleet Captain updates – Rich Coupland, Ron Oard, Tripp Alyn
Shields – waiting on MWR decision to continue Shields racing

PHRF – Tripp Alyn
-Questions – will CHNYC participate in Swanson Cup; will PHRF be a division in the Winslow Regatta. Will discuss as we get closer to events.
-Looking for new boats for the PHRF

Women’s Race Group – Donna DeAscentis
-No update at this time

Communications
Webmaster – Bill Kneller
-Available via Zoom for help
-Officers have access to email blasts
-Pat is the web publisher. Submit info to him verbatim for posting and give specific links for web pages
-Three separate web-enabled systems: online shop, forum (board business), website
-Leadership team members have vanity email addresses.
-Update you dropdown pages
-Officer Login drop down on website. Tools including membership and event reports.

Web publishing - Pat Tormey
Copies and pastes information as submitted

Social Media – Kim Lyons/Jay Wilkens
-Jay manages the FB page. Kim and Erin are editors
-Erin Howe accepted position as the Social Media chair and primarily posts to Instagram
-We’ve also added an Instagram page, 49 followers, 109 following
-Send info or photos to Erin for posting

Next Meeting: January 11, 2022, 1800 via Zoom
Happy Holidays!!

Submitted by
Kim Lyons, Commodore