2022 January Board Minutes

[Kimlyons]

January 11, 2022 Meeting Minutes
Attendees
Kim Lyons, Commodore
Colin Nevins, Vice Commodore
Jeff Schuldheiss, Executive Rear Commodore
Jay Wilkens, Secretary
Charles Jenison, Treasurer
Ron Oard, Shields Fleet Captain
Rich Coupland, Rhodes Fleet Captain
Tripp Alyn, PHRF Fleet Captain, Protest Chair
Walt Wasowski, Rear Commodore Cruising
Donna DeAscentis, Women’s Race Group
Daryl Schuldheiss, Telltale Coordinator
Joe Gabriel, Telltale Coordinator (incoming)
Karen Lynch, Social Director
EC Helme, NBYA Delegate
Pat Tormey, Web Publishing

December minutes for review and approval – Jay
Deferred to February meeting

New Business
2021 Financial Review (report attached) – Charles Jenison
-Completed by Paul Mankofsky. No discrepancies found

CHNYC Bravo Zulu Sailing Scholarship – Donna DeAscentis
-Donna introduced program being researched by Donna, Gardner Howe and Jane Eaton
Name: CHNYC Bravo Zulu Sailing Scholarship
Tagline: “Extending the Life-Lessons of Sailing to Military Youth”
Purpose: Provide select military youth an opportunity to experience the personal growth benefits of learning to sail.
Target audience: Military youth that have demonstrated a propensity for leadership and/or civic responsibility, and who might otherwise never get a chance to sail.
-More information on resources and funding requirements to be provided at future meetings.

CHNYC Sail Training Program – Kim Lyons
-Approached Mike Silvia (Marina Manager) and Paul Mankofsky (Lead MWR Instructor) about reimplementing the volunteer sail instructor program
-Great feedback from email sent to prior volunteers with options for augmenting the MWR team. Eight of those members agreed to volunteer.
- Navy requires certified instructors. NAVSTA Newport MWR program is a certified US Sailing program. Instructor certification required within one year.

-Discussion within meeting group on the MWR/CHNYC relationship. Kim will forward the Navy policies that outline the relationship.
-Proposed pilot program to demonstrate our commitment
-Lead instructor to be named

Bowling Event – Karen Lynch
-February 5th, 1730
-One hour bowling, shoes, pizza, soda for $12 plus tip
-Contract to be sent to Treasurer
-Will send info to Pat for posting and registration

Old Business
WAA update – Kim Lyons
-31 wreaths sold in 2021 = $155.00 income
-Kim will follow up with WAA for payment

Reciprocity – Pat Tormey/Kim Lyons
-Meeting scheduled with QDNYC Commodore. Already noted that QDNYC belongs to the Yachting Club of America, has paper membership cards and 6 moorings throughout the bay
-Deferred meeting with Bristol YC with leadership turnover. Pat created a letter offering use of moorings. Kim recommended that we wait until the moorings are permitted and legal counsel completed.

Membership Cards – Pat Tormey/Kim Lyons
-Pat designed a card for the website. The pdf file can be accessed with a QR Code.
-Tripp mentioned standard procedure is to also have a letter from the Secretary when visiting yacht clubs
-Newport YC provides rigid cards with stickers signed by the Secretary for annual updates.
-Kim will check the CHNYC files and contact Newport YC for sample letters
VOTE: Create an electronic membership card with QR code access. Motion to approve by Jeff Schuldheiss, second by Colin Nevins. Motion carried

Store - coins, burgees, masks – Kim Lyons
-First two coins orders were filled incorrectly as antique copper. Third order was antique gold and correct. Initial inventory 450 coins. Cost $5.00 or $10.00 if mailed.
-Charles volunteered to manage the inventory
-Kim will keep the masks and bring to events

Committee, Fleet Captain, Special Asst Updates
Training – Bill Kneller (absent)
-Winter training – Bill working on splicing class at West Marine
-RI DEM Safe Boating Class - Charles
Reserved Newport YC, has books and instructors
Will work on dates
Course required for individuals born after 1987 and prior to taking MWR boating courses

Facilities & Property – Kim for Anne Mitchell
-Lawyer to schedule follow up meeting with Harbor Master to finalize type and permit costs for moorings.

Race Committee – Rich for John Hanus
Rhodes 19 Fleet Captain – Rich Coupland
-Working on NOR & SI. Will send to race skippers for feedback
-Questions concerning USCG Marine Event permit – EC will send link to application

Cruising – Walt
-Nothing further to report

Shields Fleet Captain – Ron Oard
-Still waiting to hear the Shields status for 2022
-Kim will also follow up with Mike Silvia

PHRF Fleet Captain/Protest chair – Tripp Alyn
-Yacht Club Challenge to be held on July 16th
-Kim will send NBYA race list and check with Sail Newport for annual schedule
-In prep for upcoming season, looking for boats to add to the fleet and can assist with PHRF certificate

Women's Race Program – Donna DeAscentis
-Nothing to report this month

Telltale Coordinator – Joe Gabriel
-Nothing to report

Social Director – Karen Lynch
2022 Events
-Bowling - Feb 5, 2022, 1730, Seaview Lanes - Karen and Maurice
-Spring Commissioning - we still have $500 at Newport Playhouse, Jeff will request refund.
Karen, Kim and Jeff will meet with Sail Newport to look at venue. Still need event chair.
-Meet and Greet – will ask David Dill
-Pizza Party & Swap Meet – Joe and Donna Gabriel volunteered to chair
-Annual Dinner and Awards Banquet
-Army Navy Game

NBYA Delegate – EC Helme
-No additional information to report

Communications
Web publishing -Pat Tormey
-Reproduces info exactly as sent.

Social Media – Kim Lyons
Erin Howe – Social Media Coordinator, Instagram and FB Editor
Jay Wilkens – FB admin
Kim Lyons – FB and Instagram Editor
-Invite your FB friends to like our page
-Send your photos and posts to Erin and Jay

Secretary Position – Kim Lyons
Jay is resigning as the Secretary. Our thanks go to Jay for his seven years of service to our leadership team. Bravo Zulu Jay!!

Parking Lot Issues – Kim Lyons
ByLaws revision
-Colin volunteered to lead the review, Jeff volunteered to assist

D&O Insurance

Meeting frequency - Executive Board, Full Board
-Discussion concerning monthly executive board meetings with advisory board and special assistants joining every other month. Tabled for future meeting.

Base access for Associate Members

Submitted by
Kim Lyons, CHNYC Commodore